Medicare Call Center Issues

Sep 11, 2008

Senate Committee Special Aging

A hearing was held about persistent customer problems at 1-800-Medicare call centers, including long wait times, disconnected calls and incorrect information dispensed by 1-800-Medicare customer service representatives. Among the witnesses were a Medicare and Medicaid services official, a Medicare beneficiary, and the head of the company that .. Read More
A hearing was held about persistent customer problems at 1-800-Medicare call centers, including long wait times, disconnected calls and incorrect information dispensed by 1-800-Medicare customer service representatives. Among the witnesses were a Medicare and Medicaid services official, a Medicare beneficiary, and the head of the company that operates the Medicare call centers. Topics included training, resources, flawed scripts, and confusing interactive voice response menus.

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TIME SPEAKER TEXT
00:00:01 Unidentified Speaker JOHN SELLERS AT THE LIBRARY OF CONGRESS. THANKS VERY MUCH.
00:00:10 Unidentified Speaker ALL RIGHT.
00:00:12 Unidentified Speaker WE'LL TAKE YOU LIVE NOW TO CAPITOL HILL WHERE A SENATE COMMITTEE WILL LOOK INTO CUSTOMER PROBLEMS...
00:03:01 Unidentified Speaker WE'RE WAITING FOR THE SENATE AGING COMMITTEE FOR THE MEDICARE CALL CENTER TO GET UNDER WAY. THE HOUSE...
00:04:35 Smith, Gordon H.U.S. Senator GOOD MORNING, LADIES AND GENTLEMEN. WE WELCOME YOU ALL TO THIS VERY IMPORTANT HEARING, 1-800-MEDICARE....
00:16:34 Kohl, Herbert H.U.S. Senator THANK YOU VERY MUCH AND GOOD MORNING TO ALL. I THANK SENATOR SMITH FOR HOLDING THIS HEARING. SENATOR...
00:18:34 Smith, Gordon H.U.S. Senator THANK YOU, CHAIRMAN KOHL AND CARRIE WEEMS IS THE ACTING ADMINISTRATOR FOR THE CENTER FOR MEDICARE...
00:19:02 Weems, KerryActing Administrator THANK YOU, SENATOR SMITH. GOOD MORNING CHAIRMAN KOHL, I'M HAPPY TO BE HERE TO DISCUSS 1-800-MEDICARE....
00:20:52 Unidentified Speaker WE HAVE ABOUT 49 CONTRACTORS HANDLING THOSE BILLS NOW. THAT NUMBER CONTINUES TO DECLINE. MOST IMPORTANT...
00:30:44 Smith, Gordon H.U.S. Senator THANK YOU VERY MUCH, KERRY. WHAT I HEARD YOU DESCRIBE WAS AN ACKNOWLEDGEMENT THAT WE'RE MAKING PROGRESS,...
00:30:58 Weems, KerryActing Administrator THAT'S CORRECT.
00:31:00 Smith, Gordon H.U.S. Senator I APPRECIATE THAT. THAT'S THE POINT OF THIS HEARING JUST SO THE RELATIONSHIP WE HAVE BETWEEN THE LEGISLATIVE...
00:33:18 Weems, KerryActing Administrator CLEARLY, IT'S NOT. URN THE CIRCUMSTANCES WHERE A BENEFICIARY MAY NOT HAVE ACCESS TO THEIR MEDICARE...
00:33:42 Unidentified Speaker IN FACT, THAT'S ONE OF THE PRIMARY CHECKS ON CUSTOMER SERVICE REPRESENTATIVE, YOU KNOW? ARE THEY,...
00:35:31 Smith, Gordon H.U.S. Senator KERRY, YOU AND I HAVE TALKED PRIVATELY ABOUT WHETHER OR NOT THERE IS SUFFICIENT FUNDING FOR 1-800-MEDICARE,...
00:36:33 Weems, KerryActing Administrator NO.
00:36:35 Smith, Gordon H.U.S. Senator BELIEVE YOU SAID THE FRAUD PROGRAM WOULD BE FIRST? WHAT WAS THE OTHER ONE.
00:36:40 Weems, KerryActing Administrator SURVEYING CERTIFICATION. THE SENATOR CALLED EVERY YEAR AND WORKS VERY CLOSELY WITH US TO GET THE SURVEYANCE...
00:37:12 Smith, Gordon H.U.S. Senator IS THIS BECAUSE OMB IS NOT ASKING FOR IT OR BECAUSE WE'RE CUTTING IT?
00:37:15 Weems, KerryActing Administrator THIS IS THE DIFFERENCE BETWEEN THE PRESIDENT'S BUDGET AND WHAT THE CONGRESS ACTUALLY APPROPRIATES....
00:37:20 Smith, Gordon H.U.S. Senator SO THE PRESIDENT IS REQUESTING IT.
00:37:22 Weems, KerryActing Administrator YES.
00:37:24 Smith, Gordon H.U.S. Senator BUT WE HAVE NOT BEEN GRANTING IT.
00:37:26 Unidentified Speaker THAT'S CORRECT. THAT'S A VERY IMPORTANT THING, BUT WHAT I WANT TO DO BECAUSE I'M FOCUSED ON 1-800-MEDICARE...
00:37:57 Unidentified Speaker I APPRECIATE YOU SHARING THAT PUBLICLY FOR THE RECORD BECAUSE I THINK IT IS VERY, VERY IMPORTANT....
00:39:12 Weems, KerryActing Administrator THANK YOU FOR THE QUESTION. CMS RECEIVED THIS DRAFT REPORT IN MAY OF THIS YEAR. AS IS COMMON FOR REPORTS...
00:41:04 Kohl, Herbert H.U.S. Senator WELL, THE VERSION OF MY BACKGROUND CHECK LEGISLATION WAS PASSED UNANIMOUSLY OUT OF THE FINANCE COMMITTEE,...
00:41:27 Weems, KerryActing Administrator WE CERTAINLY SUPPORT THE INTENT OF THE BILL, WE'VE NOT TAKEN A FORMAL STANCE ON IT AND THE THING THAT...
00:41:47 Kohl, Herbert H.U.S. Senator MR. WILLIAMS, AS YOU'RE AWARE, I HAVE A CONTINUING CONCERN ABOUT THE CARE TO RECIPIENTS BY MEDICARE...
00:42:15 Weems, KerryActing Administrator AT THE CALL CENTERS, A COUPLE OF THINGS HAPPENED. FIRST OF ALL, WE HAVE REVISED OUR SCRIPTS FOR THE...
00:44:09 Kohl, Herbert H.U.S. Senator THANK YOU. THANK YOU, SENATOR SMITH. SENATOR KOHL.
00:44:14 Smith, Gordon H.U.S. Senator KERRY, A COUPLE OF FOLLOW-UPS. TO THE TIMING ON CALL WAITS, YOU INDICATED CMS IS GOING TO REDUCE...
00:44:28 Weems, KerryActing Administrator YES.
00:44:29 Smith, Gordon H.U.S. Senator OR BETTER AND IS THAT FIVE MINUTE IT IS CALCULATED ON A 24-HOUR PERIOD OR ON THE BASIS OF AN EIGHT-HOUR...
00:44:36 Weems, KerryActing Administrator IT'S CALCULATED ON A 24-HOUR PERIOD. SO IF YOU CALCULATED ON AN EIGHT-HOUR WORK DAY, WHAT DOES IT...
00:44:45 Unidentified Speaker I CAN GIVE YOU AN APPROXIMATION OF THAT, BUT ONE OF THE REASONS THAT YOU SEE THIS REDUCTION HERE IS...
00:47:21 Smith, Gordon H.U.S. Senator OBVIOUSLY WANT TO GET THAT WAIT TIME AS LOW AS WE CAN. IF YOU CAN CALCULATE WHAT YOU THINK THAT WOULD...
00:47:34 Weems, KerryActing Administrator WE CAN ESTIMATE IT.
00:47:36 Smith, Gordon H.U.S. Senator CAN YOU HAVE A BUDGET SUFFICIENT TO GET IT DOWN TO AN AVERAGE OF FIVE MINUTES IN A 24 HOUR PERIOD?...
00:47:47 Weems, KerryActing Administrator YES.
00:47:49 Smith, Gordon H.U.S. Senator OBVIOUSLY, YOU'RE DEALING WITH THE PRIME CONTRACTOR ON THIS. MY UNDERSTANDING IS THAT BELOW THEM,...
00:48:30 Weems, KerryActing Administrator THEY ARE LOOPED INTO IT. SOME OF THOSE ARRANGEMENTS YOU MENTIONED HAVE BEEN CONCLUDED AS A MATTER...
00:49:07 Smith, Gordon H.U.S. Senator KERRY WILLIAMS, THANK YOU SO MUCH FOR YOUR TIME AND PUBLIC SERVICE. I DO APPRECIATE YOUR ACKNOWLEDGMENT...
00:49:55 Weems, KerryActing Administrator THANK YOU FOR THE OPPORTUNITY.
00:50:00 Smith, Gordon H.U.S. Senator WE'LL NOW ALL UP OUR SECOND PANEL. WE WELCOME NAOMI SULLIVAN, A DUAL ELIGIBLE MEDICARE BENEFICIARY...
00:51:43 Unidentified Speaker THANK YOU. WHY DON'T WE START WITH NAOMI AND WE'LL JUST GO IN THAT ORDER AND WE'LL BE INFORMAL. WE...
00:52:12 Sullivan, NaomiResident I'D LIKE TO THANK YOU SENATOR SMITH AND SENATOR KOHL, FOR ALLOWING ME TO COME BEFORE THE SENATE AND...
00:56:54 Smith, Gordon H.U.S. Senator THANK YOU VERY MUCH. THAT'S FIRSTHAND EXPERIENCE WHY WE'RE HAVING THIS HEARING TODAY, TO TRY TO GET...
00:57:03 Sullivan, NaomiResident THANK YOU.
00:57:04 Carpenter, MichealleDeputy Director GOOD MORNING.
00:57:06 Smith, Gordon H.U.S. Senator YOU WANT TO HIT YOUR BUTTON THERE. THERE YOU GO.
00:57:11 Carpenter, MichealleDeputy Director GOOD MORNING, CHAIRMAN KOHL AND SENATOR SMITH. I THANK YOU FOR YOUR -- THE FAILURES OF THE HOTLINE...
01:02:23 Smith, Gordon H.U.S. Senator DO YOU TAKE MUCH COMFORT IN WHAT YOU HEARD?
01:02:27 Carpenter, MichealleDeputy Director I THINK A LOT OF THE CHANGES TO COME WILL BE BENEFICIAL, THIS SEEMS TO BE MOSTLY ABOUT THE TECHNOLOGY...
01:02:42 Smith, Gordon H.U.S. Senator SO YOURS IS TECHNOLOGY.
01:02:47 Carpenter, MichealleDeputy Director NO, THE TRAINING. WE THINK THE IMPROVEMENTS WILL BE HELPFUL.
01:02:55 Smith, Gordon H.U.S. Senator TATIANA?
01:03:00 Fassieux, TatianaChair GOOD MORNING, CHAIRMAN KOHL, SENATOR SMITH. I AM THE BOARD CHAIR OF CALIFORNIA HEALTH ADVOCATES AND...
01:09:31 Smith, Gordon H.U.S. Senator THANK YOU VERY MUCH. JOHN HENDRICK.
01:09:35 Hendrick, JohnDirector I'M A STAFF ATTORNEY WITH THE COALITION OF WISCONSIN AGENT GROUPS AND IT'S MY PRIVILEGE TO SPEAK ON...
01:13:06 Smith, Gordon H.U.S. Senator THEY JUST NEVER COME?
01:13:08 Hendrick, JohnDirector NEVER. FINALLY, THE CUSTOMER SERVICE REPRESENTATIVES FREQUENTLY DON'T KNOW THAT THEY CAN TALK TO THE...
01:15:08 Smith, Gordon H.U.S. Senator WHEN YOU HEARD THE ADMINISTRATIVE ADMINISTRATOR, DO YOU HAVE MORE REASON FOR HOPE?
01:15:15 Hendrick, JohnDirector I'M AMAZED AT WHAT COMPUTERS DO TODAY. THE TRAINING, I THINK, WOULD STILL BE A CONCERN TO US. THE...
01:15:45 Kohl, Herbert H.U.S. Senator THANK YOU AND WE APPRECIATE ALL YOU'VE DONE WITH THE COALITION OF WISCONSIN. WOULD YOU OFFER THE OBSERVATION...
01:16:13 Hendrick, JohnDirector WELL, SENATOR, I OFTEN SAY IN REGARD TO MANY GOVERNMENT PROGRAMS AND PEOPLE WHO ARE COME PLYING WITH...
01:16:45 Kohl, Herbert H.U.S. Senator YOUR TESTIMONY IDENTIFIED A NUMBER OF PROBLEMS. IF YOU COULD NAME ONE, WHICH IS THE WORST PROBLEM...
01:17:02 Hendrick, JohnDirector I THINK OUR BIGGEST CONCERN IS THE APPARENTLY RANDOM PROVISION OF INCORRECT INFORMATION AND THIS HAPPENS...
01:17:35 Kohl, Herbert H.U.S. Senator THANK YOU AS MUCH. VERY GOOD SUGGESTIONS. THANK YOU ALL VERY MUCH. I THINK THAT CONCLUDES ARE QUESTIONS....
01:18:40 Curtis, John "Mac" M.President and CEO GOOD MORNING. I'M MAC CURTIS. FOR OVER 30 YEARS, WE'VE BEEN A PROVIDER OF MISSION DRIVEN SYSTEMS,...
01:23:11 Smith, Gordon H.U.S. Senator YOUR SURVEYS SHOW 85% LIKE THE SERVICE THEY GOT.
01:23:14 Curtis, John "Mac" M.President and CEO YES, SIR.
01:23:16 Smith, Gordon H.U.S. Senator 85%. SO WE'RE REALLY DEALING WITH 15%. CAN YOU TELL WHEN YOU GET A CALL WHETHER IT'S A PERSON WITHOUT...
01:23:40 Curtis, John "Mac" M.President and CEO NORMALLY, LET ME ANSWER THIS WAY, SENATOR. WITH REGARDS TO SOMEONE CALLING WITH A SPECIFIC QUESTION...
01:24:01 Smith, Gordon H.U.S. Senator ARE WE THE 15%?
01:24:03 Curtis, John "Mac" M.President and CEO WE'RE WORKING ON IT. OF THE 30 MILLION CALLS WE RECEIVE A YEAR, I9% OF THOSE COME WITH THEIR MEDICARE...
01:25:28 Smith, Gordon H.U.S. Senator IT IS POSSIBLE THAT SOMEONE HAS CALLED IN, NOT FROM MY OFFICE, WITHOUT A MEDICARE NUMBER.
01:25:36 Curtis, John "Mac" M.President and CEO THAT'S ABOUT 2% THAT CALL WITHOUT THE MEDICARE NUMBER.
01:25:45 Smith, Gordon H.U.S. Senator SO THE OTHER 13% ARE MY STAFF.
01:25:46 Curtis, John "Mac" M.President and CEO THE OTHER PERCENT IS PROBABLY MY MOTHER.
01:25:48 Smith, Gordon H.U.S. Senator SO IF MY STAFF CALLS WITH A MEDICARE NUMBER, THEY'RE GOING TO BE COMPLETELY SATISFIED.
01:25:56 Curtis, John "Mac" M.President and CEO OUT OF 30 MILLION TRANSACTIONS, I'M NOT GOING TO TELL YOU THAT EVERY ONE IS PERFECT. IN ALL SINCERITY,...
01:27:31 Smith, Gordon H.U.S. Senator THE TIMING IS INTENTIONAL BECAUSE WE'RE COMING UP TO THE NEW ENROLLMENT PERIOD. IT STARTS IN NOVEMBER....
01:28:28 Curtis, John "Mac" M.President and CEO YES. YOUR STAFF HAS BEEN TO OUR CENTERS. ONE THING I DO WANT TO REPRESENT IS IN ALL THE FACILITIES...
01:29:16 Smith, Gordon H.U.S. Senator THAT'S VERY IMPORTANT. OBVIOUSLY, NAOMI'S CASE THAT IT'S NOT JUST BY STAFF THAT'S CALLING. NAOMI...
01:30:04 Curtis, John "Mac" M.President and CEO YES, WE DID.
01:30:08 Smith, Gordon H.U.S. Senator MY -- DO IT RIGHT. THANK YOU ALL VERY MUCH. THIS HAS BEEN A MOST INFORMATIVE HEARING AND WE HOPE IT...
01:30:33 Curtis, John "Mac" M.President and CEO WE ARE THE PRIME CONTRACTOR. THE NOEX NOTION OF THE SUBCONTRACTORS --
01:30:39 Smith, Gordon H.U.S. Senator BUT YOU FEEL YOU HAVE CONTROL?
01:30:41 Curtis, John "Mac" M.President and CEO YES.
01:30:44 Unidentified Speaker ABSOLUTELY. IF WE USE THEM.
01:30:47 Smith, Gordon H.U.S. Senator LADIES AND GENTLEMEN, THANK

NOTE: The transcript for this program was compiled from uncorrected Closed Captioning.

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PEOPLE GRID LIST

  • Weems, Kerry
  • Curtis, John "Mac" M.
  • Hendrick, John
  • Carpenter, Michealle
  • Sullivan, Naomi
  • Fassieux, Tatiana
  • Hayes, Robert M.
  • Smith, Gordon H.
  • Kohl, Herbert H.

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